Home Council Requests for Information Publication Scheme

Publication Scheme

The Freedom of Information Act 2000 (FOIA) provides rights of public access to information held by public authorities.

The Act requires every public authority to adopt and maintain a publication scheme, and to publish information in accordance with the scheme. A publication scheme sets out the kinds of information that a public authority should make routinely available.

The scheme below lists information under seven broad classes.

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Part 1 - Who we are

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Document	Exemptions Apply	Availability / Contact
Council Constitution How the council makes decisions and who is responsible for those decisions	No	C1V (01446) 700111 Ask for Democratic Services
Democratic Structure Council Committees to Vale MEPs	No	C1V (01446) 700111 Ask for Democratic Services
Directorate Structure List of Directorates to Departmental Service Plans	No	C1V (01446) 700111 Ask for Democratic Services
Location and Opening Times of Council Properties	No	C1V (01446) 700111 Opening times vary between services
Currently Elected Councillor’s Information	No	C1V (01446) 700111 Ask for Electoral Registration
Recent Election Results	No	C1V (01446) 700111 Electoral Registration
Relationships with Other Authorities	No	C1V (01446) 700111

Part 2 – What we Spend

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Document	Exemptions Apply	Availability / Contact
Find out how the council spends your council tax	No	C1V (01446) 700111 ask for Principal Accountant
Statement of Accounts	No	C1V (01446) 700111 ask for Principal Accountant
Capital Programme Search council minutes for specific projects	No	C1V (01446) 700111 ask for Principal Accountant
Staff Allowances and Expenses	No	C1V (01446) 700111 ask for Human Resources
Pay and Grading Structure	No	C1V (01446) 700111 ask for TransAct
Election Expenses	May apply	C1V (01446) 700111 Electoral Registration
Procurement Procedures	No	C1V (01446) 700111
District Auditor’s Report		C1V (01446) 700111 ask for Principal Accountant
Funding for Partnership Arrangements	May apply	C1V (01446) 700111 ask for Principal Accountant

Part 3 – Our Priorities

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Document	Exemptions Apply	Availability / Contact
Annual Reports (Improvement Plan)	No	C1V (01446) 700111
Strategies and business plans for services provided by the Council Community Strategy 2010-2020	No	C1V (01446) 700111
Improvement local performance plan	No	C1V (01446) 700111
Children and Young People’s Plan	No	C1V (01446) 700111
Forward Plan	No	C1V (01446) 700111
Capital Strategy	No	C1V (01446) 700111
Improvement performance indicators – Improvement Plan	No	C1V (01446) 700111
Inspection Reports	No	C1V (01446) 700111
Service standards	No	C1V (01446) 700111

Part 4 – How we make Decisions

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Document	Exemptions Apply	Availability / Contact
Agendas, Officer’s Reports, Background Papers and Minutes of Council Committee, Sub Committee and Standard Forum Meetings	No	C1V (01446) 700111
Major Policy Proposals and Decisions	No	C1V (01446) 700111
Facts and Analyses of Facts Considered when Framing Major Policies Corporate Plan Consultations Citizen Panel Consultation in Social Services	No	C1V (01446) 700111
Internal Communications Guidance, Criteria used for Decision Making, Internal Instructions, Manuals and Guidelines.	No	C1V (01446) 700111

Part 5 – Policies and Procedures

Please note that although most information is available on our website, if you need to request paper copies the Council may levy a charge for providing this information.

Document

Exemptions Apply

Availability / Contact

Policies and Procedures for Conducting Council Business

C1V (01446) 700111

Policies and Procedures for Delivering our Services

Standards of Service

C1V (01446) 700111

Policies and Procedures about the Recruitment
and Employment of Staff

Welsh Language Scheme

Equal Opportunities Policy

Equality Schemes and Impact Assessments

Recruitment & Employment of Staff

Vacancies

C1V (01446) 700111

Customer Service

Access to Information Complaints

C1V (01446) 700111

The FOI Unit

Democratic Services

Vale of Glamorgan Council

Barry

CF63 4RU

Email: FoiUnit@valeofglamorgan.gov.uk

Records Management and Personal Data Policies

The FOI Unit

Democratic Services

Vale of Glamorgan Council

Barry

CF63 4RU

Email: FoiUnit@valeofglamorgan.gov.uk

Part 6 – Lists and Registers

For inspection please contact relevant service area

Document	Exemptions Apply	Availability / Contact
Public Registers and Registers Held as Public Records
Cooling Towers and Evaporative Condensers	No	Current Register By Inspection 01446-700111
Environment Permitting Regulations	No	By Inspection 01446-700111
Dog Warden Impound Records	No	By Inspection 01446-700111
Food Premises	No	By Inspection 01446-700111
Licensed Caravan Sites	No	By Inspection 01446-700111
Public Sector Housing - Houses in Multiple Occupation	No	By Inspection 01446-700111
Local Authority Pollution Control	No	By Inspection 01446-700111
Private Water Supplies	No	By Inspection 01446-700111
Public Sector Housing – Statutory Notices	No	By Inspection 01446-700111
Register of Health & Safety Prosecutions	No	By Inspection 01446-700111
Register of Health & Safety Notices	No	By Inspection 01446-700111
Lists of premises licensed by the Council	No	By Inspection 01446-700111
Asset registers	No	01446-700111
Information Asset Register	n/a	n/a
Disclosure Logs	n/a	n/a
Register of Councillors' Financial and Other Interests	May apply	01446-700111 Democratic Services
Register of Gifts and Hospitality	May apply	01446-700111 Monitoring Officer
Commons	No	Land Charges 01446-709417 01446-709418
Footpaths Public Rights Of Way - Register of Applications for any Order under S.53 of the Wildlife and Countryside Act 1981, Statutory Declarations under S31 of the Highways Act 1980, and applications for Diversion Orders	No	Footpath Officer 01446-700111
Planning Registers	No
Register of Electors	No	Electoral Register 01446-700111

Part 7 – Service provided by the Council

Information about the services the council provides including leaflets, guidance and newsletters

Document

Exemptions Apply

Availability / Contact

A – Z of services for which the Council is entitled to recover a fee
together with those fees

Advice and guidance

A – Z of recycling

Biodiversity (general information)

Allotments

C1V (01446) 700111

Bowls - outdoor

C1V (01446) 700111

Building Control

Building Control Guidance

Making an Application

Regulations

Builders

Built in Quality Awards

Customer Service

Building Control Contacts

C1V (01446) 700111

Council Tax Collection

Council Tax / Housing Benefit

C1V (01446) 700111

Car Parking – Barry Island Car Park

C1V (01446) 700111

Car Parking – Ogmore By Sea Car Park

Cleansing – bulky household items (max 5 items)

C1V (01446) 700111

Cleansing – bulky household items (max 5 items)

Commercial waste

blue recycling box
Duty of Care Note documentation
sacks
plastic wheeled bins
steel wheeled bins

C1V (01446) 700111

(Information on beaches, Blue Flag and Seaside Award)

C1V (01446) 700111

Countryside,

(Information on Heritage Coast, Country Parks, Public Rights
of way etc) Golf (pitch and putt)

C1V (01446) 700111

Election Information

Electoral Registration,

Use your vote - general information

Election Results 2008,

Electoral Register (frequently asked questions),

Community Notice of Poll,

County Notice of Poll,

Local Elections 2017,

Results of Uncontested Election,

Statement as to Persons Nominated,

C1V (01446) 700111

ask for Electoral Registration

Environment

Biodiversity

Countryside

Environmental Protection

Home Energy

(Grant Organisations, Tips on energy saving, useful web links,
insulation projects)

Landscape Design

Recycling & Waste

C1V (01446) 700111

Environmental Protection,

(A wide range of information about environmental health
including the quality of local bathing waters, air and noise
pollution, swimming pool safety, asbestos, contaminated
land and the role of the dog wardens.)

C1V (01446) 700111

Freedom of Information

Requests for information – subject access (Data Protection
Act 1998)

Requests for information – third party access (Environmental
Information Regulations 2004)

Requests for information – third party access (Freedom of
Information Act 2000)

May apply

C1V (01446) 700111

Garden Composter Unit

Garden Composter Unit Delivery

Garden Composter Unit – residents on benefit

Garden Refuse Sacks – for the public

Garden Refuse Sacks - shops