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Notice of Meeting         COUNCIL

 

Date and time

of Meeting                   MONDAY, 6TH MARCH, 2023 AT 6.05 P.M.

 

Venue                         REMOTE MEETING

 

MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.

PRAYERS WILL BE SAID AT 6.00 P.M.

 

 

Agenda

 

PART 1

 

1.         Apologies for absence.

[View Minute]

 

2.         (a)       To hear the roll call of Members.

            (b)       To receive declarations of interest under the Council’s Code of Conduct.

(Note: Members seeking advice on this item are asked to contact the Monitoring Officer at least 48 hours before the meeting.)

[View Minute]

 

3.         To approve the minutes of the meetings held on:

            (a)       5th December, 2022;

            (b)       Special Meeting, 11th January, 2023;

            (c)       Special Meeting, 30th January, 2023.

[View Minute]

 

4.         To receive any announcements from the Mayor, Leader, Members of the Cabinet and the Chief Executive and to receive any petitions submitted by Members.

[View Minute]

 

Reference –

5.         Cardiff Capital Region City Deal – Joint Scrutiny Committee Nominated Deputy – Environment and Regeneration Scrutiny Committee: 13th December, 2022.

[View Minute]

 

Report of the Chief Executive –

6.         Use of the Chief Executive’s Emergency Powers.

[View Minute]

 

Reports of the Monitoring Officer / Head of Legal and Democratic Services –

7.         Consultation with Non-Domestic Rate Payers.

[View Minute]

8.         Amendments to the Council’s Constitution.

[View Minute]

 

9.         To consider the following proposal(s) from the Executive in relation to the Council’s Policy Framework and Budget

 

Item

Date of Meeting

Minute No.

(a)         Housing Revenue Account Business Plan 2023/53 (2)

[View Minute]

2nd February, 2023

C215

(b)         Council Tax Unoccupied Dwellings: 2023/24  (1-4)

[View Minute]

16th February, 2023

C224

(c)          Draft Vale of Glamorgan Council Annual Delivery Plan 2023-24 (3)

[View Minute]

16th February, 2023

C226

(d)         Capital Strategy 2023/24 and Final Capital Programme Proposals 2023/24 to 2027/28  (1-8) (View Reference)

[View Minute]

27th February, 2023

C236

(e)         Treasury Management and Investment Strategy 2023/24 and Update 2022/23 (2 and 3) (View Reference)

[View Minute]

27th February, 2023

C237

(f)           Final Budget 2023/24 and Medium Term Financial Plan (MTFP) 2023/24 to 2028/29 (2 and 3)  (View Reference) [View Supplementary Information]

[View Minute]

27th February, 2023

C238

(g)         Pay Policy 2023/2024 (2)

[View Minute]

2nd February, 2023

C213

(h)         Chief Officer Appraisal Scheme – Proposed Modifications (2)

[View Minute]

16th February, 2023

C223

 

N.B.  The reports which are the subject of the references in respect of Agenda Items 9(a) – (h) above have already been circulated to Members with the Cabinet agendas for 2nd , 16th and 27th February, 2023.  However, to assist Members in considering the Budget proposals, copies of the reports in respect of Agenda Items 9(d) to 9(f) are included within the agenda.

 

**Further copies are available from the Democratic Services Office if required**.

 

10.      To set the Council Tax 2023/24.  [View Revised Council Tax information]

[View Minute]

 

11.      To inform the Council of the Use of the Urgent Decision Procedure under Article 15.14 of the Constitution. 

 

Item

Date of Meeting

Minute No.

(a)       Council Tax Unoccupied Dwellings: 2023/24 (2)

[View Minute]

1st December, 2022

C158

(b)       Council Tax Base: 2023/24 (2)

[View Minute]

15th December, 2022

C168

(c)       Final Housing Revenue Account (HRA) Budget Proposals 2023/24 and Rent Setting 2023/2024 (5)

[View Minute]

5th January, 2023

C176

(d)       Proposal to Transfer Specialist Resource Base at Llandough Primary to Ysgol y Ddraig  (3)

[View Minute]

5th January, 2023

C177

(e)       Budget 2023/24 for Consultation and Further MTFP Update (6)

[View Minute]

19th January, 2023

C189

(f)        Draft Transgender Inclusion Toolkit and Guidance Document for Schools and Other Settings (5)

[View Minute]

19th January, 2023

C193

(g)      The Council’s Response to the Welsh Government Consultation: Electoral Administration and Reform White Paper (2)

[View Minute]

19th January, 2023

C200

(h)      Draft Vale of Glamorgan Council Annual Delivery Plan 2023-24 (4)

[View Minute]

16th February, 2023

C226

 

12.      To receive questions and answers pursuant to Section 4.19.2 – 4.19.7 of the Council’s Constitution (i.e. questions on any matter in relation to which the Council has powers or duties or which affects the Vale of Glamorgan).  

[View Minute]

 

13.      Questions from the public.        

            19 questions have been received.

[View Minute]

 

14.       Any items which the Mayor has decided are urgent (Part I).

 

PART II

THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.

 

15.       Any items which the Mayor has decided are urgent (Part II).

 

 

Rob Thomas

Chief Executive

 

28th February, 2023

 

A version of this Agenda is also available in Welsh

 

Local Government (Access to Information) Act 1985 -

Inspection of background papers - In the first instance, enquiries should be made of J. Rees, Tel: Barry (01446) 709413

E-mail: democratic@valeofglamorgan.gov.uk

 

Distribution:  To all Members of the Council

 

PLEASE NOTE: The Council is adhering to Welsh Government’s guidance in relation to public health risks. The Council’s Covid 19 measures are kept under review based on guidance received from the Welsh Government and the Council’s Health and Safety Team.

 

Council meetings will be held in line with the Council’s Multi-Location Meetings Policy which details at paragraphs  21.2 and 21.3  which meetings will be held on a hybrid and remote only basis.

 

Meetings of the Vale of Glamorgan Council will also be livestreamed, except where Part II matters are wholly or in part being considered, in accordance with the Council’s Multi-Location Meetings Policy.

 

If taking part, this means that you are being recorded both visually and in sound with the meeting being transmitted on the internet.  This is done for the purposes of supporting and promoting democratic engagement and public interest.  We will retain the data for 6 years and then offer it to the archivist at the Glamorgan Records Office for permanent retention.  You have the right to apply to access, rectify, restrict, object or erase this data.  The Information Regulator is the Information Commissioner who can be contacted https://ico.org.uk/.  The Data Protection Officer for the Council can be contacted at DPO@valeofglamorgan.gov.uk.

 

Meetings that are held on hybrid basis will take place in the Council Chamber and online.  Generally the public gallery in the Chamber is not filmed.  However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for livestreaming and/or training purposes.

 

Meetings that are held Remotely

 

A Member wishing to attend the Civic Offices e.g. from the Council Chamber, in order to access/ attend a remote meeting, via the use of their Council device using the Council ICT network to join the meeting can do so, but they are requested to notify Democratic Services in advance of the meeting particularly when the meeting is held in the evening so that building security can be notified.

 

Members of the public who may wish to observe the live broadcast of the proceedings of a meeting being held on a remote meeting basis and are unable to do so from home, will be able to view the live broadcast from a designated area at the Civic Offices in Barry, subject to notification of attendance being received no later than one working day before the date of the meeting.

 

If you have any queries regarding this, please contact democratic@valeofglamorgan.gov.uk or telephone 01446 709413.

 

https://www.valeofglamorgan.gov.uk/en/our_council/Council-Structure/minutes,_agendas_and_reports/minutes,_agendas_and_reports.aspx