Club Premises: Minor Variation

Application Forms

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Application Process 

An application for a minor variation must be made to the licensing authority for the area in which the premises is situated.

To make application you must submit:

• the required fee
• relevant application form
• plan of the premises

Under this process the application must be made on the prescribed form and it will be necessary for the applicant to display a notice at the premises.

A template notice and guidance on the requirements for its format are provided under supplementary information.

Interested Parties have 10 working days from the day the application is received by the authority to submit representations.

The application must be determined following the lapse of the ten working days but at the latest within 15 working days, beginning on the first working day after the authority received the application. There is no right to a hearing under the minor variation process. The Authority must take into account any relevant representations when arriving at a decision.

Tacit Consent

No. It is in the public interest that the authority must process your application before it can be granted.

The target time period is 15 working days.

Interested parties have ten working days from the ‘initial day’, that is, the day after the licensing authority receive the application, to submit representations.

The Vale of Glamorgan Council must therefore wait until this period has elapsed before determining the application, but must do so at the latest within 15 working days, beginning on the first working day after we received the application, with effect either that:

• the minor variation is granted
• the application is refused

If we fail to respond to an applicant within 15 working days, the application will be treated as refused and we will return the fee to the applicant forthwith. However if agreed with the applicant, we may instead treat the undetermined application as a new application using the fee originally submitted.

Background and Eligibility Criteria 

The licensing objectives:

• the prevention of crime and disorder;
• public safety
• the prevention of public nuisance;
• the protection of children from harm.

Each objective is of equal importance. It is important to note that there are no other licensing objectives, so that these four objectives are paramount considerations at all times.

A minor variation procedure may not be used to:

• extend the period for which the licence has effect
• vary substantially the premises to which it relates
• change the designated premises supervisor
• add the sale or supply of alcohol
• authorise the supply of alcohol at any time between 11.00 pm and 7.00 am
• authorise an increase in the amount of time on any day during which alcohol may be sold or supplied

Fees

Applications should be accompanied with the fee of £89.00. This fee is not refundable.

Supplementary Information 

The notice to be displayed at the premises must:

• be of a size equal or larger than A4
• be on white paper be printed legibly in black ink or typed in black;
• contain a heading with a font of a size equal to or larger than 32
• have wording in the rest of the notice in a font size equal to or larger than 16

For applications for minor variations to licences, the applicant is required to display a notice on the premises for a period of no less than ten working days. This period starts on the day after the day on which the application was given to the Vale of Glamorgan Council. The notice must be in all cases prominently displayed at or on the premises to which the application relates, where it can be conveniently read from the exterior of the premises.

In the case of a premises covering an area of more than fifty metres square, a further notice in the same form and subject to the same requirements must be displayed every fifty metres along the external perimeter of the premises abutting any highway.

Regulations and Guidance