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Notice of Meeting COUNCIL
Date and time
of Meeting MONDAY, 2ND DECEMBER, 2024 AT 6.05 P.M.
Venue HYBRID MEETING
MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.
A MOMENT OF REFLECTION WILL TAKE PLACE AT 6.00 P.M.
Agenda
PART 1
1. Apologies for absence.
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2. (a) To hear the roll call of Members.
(b) To receive declarations of interest and the nature of such interests under the Council’s Code of Conduct.
(Note: Members seeking advice on this item are asked to contact the Monitoring Officer or Democratic Services at least 48 hours before the meeting.)
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3. To approve the minutes of the meeting held on 30th September, 2024.
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4. To receive any announcements from the Mayor, Leader, Members of the Cabinet and the Chief Executive and to receive any petitions submitted by Members.
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5. Questions from the Public –
2 questions have been received.
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6. To consider the following Notice of Motion [submitted by Councillors J. Protheroe and C. Stallard] –
This Council notes with concern the Local Government Association's "Debate not Hate" survey (August 2024), which found that:
- Over 70% of Councillors experience abuse, threats, and harassment as part of their role.
- While debate and disagreement are essential to a healthy democracy, abuse and intimidation which goes beyond acceptable discourse and pose a serious threat. It is crucial that we engage respectfully and disagree constructively.
This Council further notes the Jo Cox Civility Commission’s “No Place in Politics: tackling abuse and intimidation” recognition that:
- Intimidation: language or actions designed to hinder, manipulate, or discourage participation in public debate, or to cause fear or distress, potentially leading someone to withdraw from public life; and
- that all elected representatives, particularly those in leadership roles, should model respectful behaviour.
This Council recognises that:
- Residents of the Vale of Glamorgan rightly expect high standards of conduct from their elected representatives – whether in how we directly support them, or in the way we interact with each other in meetings, on social media and within this Chamber.
This Council therefore resolves that:
1. Members of this Council should role model respectful political discourse and foster civility and regard in all interactions with one another and with members of the public; and
2. The Council undertakes a review of Appendix 2 Protocol ‘Standards of Conduct expected by Members under Section 19 of the Council’s Constitution and the Council’s Local Dispute Resolution Procedure for dealing with low level allegations of breaches of the Members Code of Conduct and the Vale of Glamorgan Council’s Protocol – Standard of conduct expected by members under Appendix 3 to Section 19 of the Constitution, to align with this Motion.
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7. To consider the following Notice of Motion [submitted by Councillors G.D.D. Carroll and J.E. Charles] –
The Vale of Glamorgan Council:
- Notes Audit Wales’ assessment that the authority lacks a long-term plan to support its long-term financial sustainability;
- Recognises the Labour Administration’s lamentable record managing the Authority’s budgets;
- Condemns the Authority’s failure to deliver value for money for residents of the Vale of Glamorgan;
- Calls on the Labour Administration to re-evaluate its priorities and ensure the provision of core services is its main focus.
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References –
8. Governance and Audit Committee Annual Report 2023/24 – Governance and Audit Committee: 21st October, 2024.
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9. Audited Statement of Accounts 2023/24 – Governance and Audit Committee 18th November, 2024.
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Report of the Director of Corporate Resources –
10. Audited Statement of Accounts 2023/24.
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11. To consider the following proposal(s) from the Executive in relation to the Council’s Policy Framework and Budget
N.B. The reports which are the subject of the references in respect of Agenda Items 11(a) – (d) above have already been circulated to Members with the Cabinet agendas for the dates specified above.
****Further copies are available from the Democratic Services Office if required**.
12. To inform the Council of the Use of the Urgent Decision Procedure under Article 15.14 of the Constitution.
13. To receive questions and answers pursuant to Section 4.19.2 – 4.19.9 of the Council’s Constitution (i.e. questions on any matter in relation to which the Council has powers or duties or which affects the Vale of Glamorgan).
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14. Any items which the Mayor has decided are urgent (Part I).
PART II
THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.
15. Any items which the Mayor has decided are urgent (Part II).
Rob Thomas
Chief Executive
26th November, 2024
A version of this Agenda is also available in Welsh
Local Government (Access to Information) Act 1985 -
Inspection of background papers - In the first instance, enquiries should be made of J. Langridge-Thomas, Tel: Barry (01446) 709413
E-mail: democratic@valeofglamorgan.gov.uk
Distribution: To all Members of the Council
PLEASE NOTE: Council meetings will be held in line with the Council’s Multi-Location Meetings Policy which details at paragraphs 21.2 and 21.3 which meetings will be held on a hybrid and remote only basis.
Meetings of the Vale of Glamorgan Council will also be livestreamed, except where Part II matters are wholly or in part being considered, in accordance with the Council’s Multi-Location Meetings Policy.
If taking part, this means that you are being recorded both visually and in sound with the meeting being transmitted on the internet. This is done for the purposes of supporting and promoting democratic engagement and public interest. We will retain the data for 6 years and then offer it to the archivist at the Glamorgan Records Office for permanent retention. You have the right to apply to access, rectify, restrict, object or erase this data. The Information Regulator is the Information Commissioner who can be contacted https://ico.org.uk/. The Data Protection Officer for the Council can be contacted at DPO@valeofglamorgan.gov.uk.
Meetings that are held on hybrid basis will take place in the Council Chamber and online. Generally the public gallery in the Chamber is not filmed. However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for livestreaming and/or training purposes.
Meetings that are held Remotely
A Member wishing to attend the Civic Offices e.g. from the Council Chamber, in order to access/ attend a remote meeting, via the use of their Council device using the Council ICT network to join the meeting can do so, but they are requested to notify Democratic Services in advance of the meeting particularly when the meeting is held in the evening so that building security can be notified.
Members of the public who may wish to observe the live broadcast of the proceedings of a meeting being held on a remote meeting basis and are unable to do so from home, will be able to view the live broadcast from a designated area at the Civic Offices in Barry, subject to notification of attendance being received no later than one working day before the date of the meeting.
If you have any queries regarding this, please contact democratic@valeofglamorgan.gov.uk or telephone 01446 70913.
https://www.valeofglamorgan.gov.uk/en/our_council/Council-Structure/minutes,_agendas_and_reports/minutes,_agendas_and_reports.aspx