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Notice of Meeting ANNUAL MEETING OF THE COUNCIL OF THE VALE OF GLAMORGAN
Date and time
of Meeting WEDNESDAY, 10TH MAY, 2023 AT 6.05 P.M.
Venue REMOTE MEETING
MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.
PRAYERS WILL BE SAID AT 6.00 P.M.
Agenda
** The retiring Mayor will take the Chair until the incoming Mayor is formally elected. The full Order of Proceedings is enclosed.
PART 1
1. Apologies for absence.
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2. (a) To hear the roll call of members.
(b) To receive declarations of interest and the nature of such interests under the Council’s Code of Conduct.
(Note: Members seeking advice on this item are asked to contact the Monitoring Officer or Democratic Services at least 48 hours before the meeting.)
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3. To elect a Mayor for the ensuing Municipal year in accordance with the provisions of Sections 22 and 23 of the Local Government Act 1972.**
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4. To appoint a Deputy Mayor for the ensuing Municipal year in accordance with the provisions of Section 24 of the Local Government Act 1972.
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5. To receive any announcements from the Mayor or Chief Executive.
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Reports of the Chief Executive –
6. Executive Arrangements –
(i) Cabinet Membership and Portfolios –
To note the position of the Leader and to be informed by the Leader of the names of Councillors chosen to be the Deputy Leader, Members of the Cabinet, together with their portfolios and, where appropriate, designation as “Champions”. (N.B. Details of the proposed payment of all Senior Salaries are also set out in the report.) [View Supplementary Information]
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7. Non-Executive Arrangements –
To appoint Scrutiny Committees together with their terms of reference and to appoint their membership for the ensuing Municipal year: [View Supplementary Information]
(a) Corporate Performance and Resources Scrutiny Committee
(b) Environment and Regeneration Scrutiny Committee
(c) Healthy Living and Social Care Scrutiny Committee
(d) Homes and Safe Communities Scrutiny Committee
(e) Learning and Culture Scrutiny Committee.
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Quasi-Judicial Committees, Committees and Other Bodies –
8. To appoint the following bodies together with their Terms of Reference and to appoint their membership for the ensuing Municipal year: [View Supplementary Information]
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Quasi-Judicial Committees
(a) Appeals Committee
(b) Discretionary Housing Payments Review Committee
(c) Investigating Committee
(d) Planning Committee
(e) Public Rights of Way Sub-Committee
(f) Public Protection Licensing Committee
(g) Statutory Licensing Committee
(h) Standards Committee
(i) Standards Committee Appointments Committee.
Committees / Sub-Committees / Panels
(j) Appointment of LA Governors – Advisory Panel.
(k) Community Liaison Committee
(l) Democratic Services Committee
(m) Democratic Services Sub-Committee
(n) Early Retirement / Redundancy Committee
(o) Governance and Audit Committee
(p) Joint Consultative Forum
(q) Senior Management Appointment Committee
(r) Standards Committee Appointment Panel
(s) Trust Committee
(t) Voluntary Sector Joint Liaison Committee
(u) Welsh Church Act Estate Committee.
Other Bodies (Including Joint Bodies)
(v) Equalities Consultative Forum.
(w) Glamorgan Heritage Coast Advisory Group.
(x) Central South Consortium Joint Education Service Joint Committee –
The Governance Model for the Consortium includes a streamlined Joint Committee, which consists of a reduced number of Leaders or nominated representatives. Each constituent Local Authority appoints one Member, which (according to the National Model) should be the Leader or nominated representative. The Council’s existing representative is the Cabinet Member for Education, Arts and the Welsh Language.
(y) Shared Regulatory Services Joint Committee: Membership and Appointment of Deputies –
The Joint Working Agreement provides for each of the three constituent Authorities to appoint substitutes for its two named Members. The Council’s current representatives are the Cabinet Member for Community Engagement, Equalities and Regulatory Services and the Chair of the Public Protection Licensing Committee. The Cabinet Member for Neighbourhood and Building Services and the Vice-Chair of the Public Protection Licensing Committee are the substitutes for the Cabinet Member for Community Engagement, Equalities and Regulatory Services and the Chair of the Licensing Committees respectively.
(z) The Big Fresh Catering Company (Local Authority Trading Company). The Council’s current representatives are the Director of Corporate Resources and the Executive Leader and Cabinet Member for Performance and Resources who will represent the Council as the shareholder of the company and who will be advised by a Shareholder Advisory Panel, consisting of Council Officers.
9. To note the dates of ordinary meetings of the Council to be held in the ensuing Municipal year –
24th July, 2023
25th September, 2023
4th December, 2023
4th March, 2024
29th April, 2024.
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10. To elect Chairs and Vice-Chairs of the following Committees for the ensuing Municipal year –
(a) Appeals
(b) Community Liaison
(c) Democratic Services Committee
(d) Discretionary Housing Payments Review
(e) Early Retirement / Redundancy
(f) Glamorgan Heritage Coast Advisory.
(g) Investigating
(h) Planning
(i) Public Protection Licensing
(j) Senior Management Appointment
(k) Statutory Licensing
(l) Trust
(m) Voluntary Sector Joint Liaison
(n) Welsh Church Act Estate.
A schedule is attached, indicating why certain Committees have not been included in the above list.
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11. Any other items which the Mayor has decided are urgent (Part I).
PART II
THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.
12. Any other items which the Mayor has decided are urgent (Part II).
Rob Thomas
Chief Executive
3rd May, 2023
A copy of this agenda is available in Welsh.
Local Government (Access to Information) Act 1985 -
Inspection of background papers - In the first instance, enquiries should be made of J. Rees, Tel: Barry (01446) 709413
E-mail: democratic@valeofglamorgan.gov.uk
Distribution: To all Members of the Council
PLEASE NOTE: The Council is adhering to Welsh Government’s guidance in relation to public health risks. The Council’s Covid 19 measures are kept under review based on guidance received from the Welsh Government and the Council’s Health and Safety Team.
Council meetings will be held in line with the Council’s Multi-Location Meetings Policy which details at paragraphs 21.2 and 21.3 which meetings will be held on a hybrid and remote only basis.
Meetings of the Vale of Glamorgan Council will also be livestreamed, except where Part II matters are wholly or in part being considered, in accordance with the Council’s Multi-Location Meetings Policy.
If taking part, this means that you are being recorded both visually and in sound with the meeting being transmitted on the internet. This is done for the purposes of supporting and promoting democratic engagement and public interest. We will retain the data for 6 years and then offer it to the archivist at the Glamorgan Records Office for permanent retention. You have the right to apply to access, rectify, restrict, object or erase this data. The Information Regulator is the Information Commissioner who can be contacted https://ico.org.uk/. The Data Protection Officer for the Council can be contacted at DPO@valeofglamorgan.gov.uk.
Meetings that are held on hybrid basis will take place in the Council Chamber and online. Generally the public gallery in the Chamber is not filmed. However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for livestreaming and/or training purposes.
Meetings that are held Remotely
A Member wishing to attend the Civic Offices e.g. from the Council Chamber, in order to access / attend a remote meeting, via the use of their Council device using the Council ICT network to join the meeting can do so, but they are requested to notify Democratic Services in advance of the meeting particularly when the meeting is held in the evening so that building security can be notified.
Members of the public who may wish to observe the live broadcast of the proceedings of a meeting being held on a remote meeting basis and are unable to do so from home, will be able to view the live broadcast from a designated area at the Civic Offices in Barry, subject to notification of attendance being received no later than one working day before the date of the meeting.
If you have any queries regarding this, please contact democratic@valeofglamorgan.gov.uk or telephone 01446 709413.
https://www.valeofglamorgan.gov.uk/en/our_council/Council-Structure/minutes,_agendas_and_reports/minutes,_agendas_and_reports.aspx