The New Digital Meeting Room Booking System is Now LIVE!

As of today, Friday 07 February 2025, staff can use the new digital room booking system to reserve a meeting room at the Civic Offices. Here’s what’s new:

Room Finder feature in Outlook

Using the new Meeting Room Finder function in Outlook will allow you to filter rooms by location, capacity, and floor, helping you identify the best space for your meeting with a just a few clicks. Once you have identified the right room for your meeting, you can view its availability in real-time and make your booking there and then.

Take a look at our video guide to using Room Finder.

Room Booking app in Teams

After launching the new Meeting Room Booking app from your side bar in Teams, you will have the option to either add a room booking to an existing meeting in your diary or create a new booking for a new meeting you are organising.

The new system is fully integrated with Microsoft Teams and Outlook, so your bookings made through the app will sync with your calendar. Whether you’re scheduling a new meeting or updating an existing one, everything will be automatically updated across both platforms.

Take a look at our video guide to launching and using the Room Booking app in Teams.

Guidance & Support

Alongside our how-to video guides, we have published new and updated floorplans of the Civic Offices on the Room Booking Staffnet page.