Oracle Fusion: Invoices and iProcurement

The way in which orders are raised and invoices are paid will soon be changing.

Our new, cloud based, Oracle Fusion system is due to launch this April, replacing the current Oracle system.

The current system will be taken down on 31 March 2023 but we will be unable to process invoices matched to a Purchase Order after 17 March 2023.

We will not be able to create any new Suppliers after 10 March 2023 so please ensure any requests for new suppliers are submitted by 12pm on 7 March 2023.

As part of the transfer, we need to ensure that all open invoices on the system are reconciled and paid by 17March 2023.

If you send your invoices to the central team, please ensure they are submitted by 12pm on 15 March 2023 to guarantee payment.

Please also ensure all iprocurement approvals and iprocurement receipts are up to date if relevant. The iprocurement system will not be available after 17 March 2023 please ensure that all orders are raised by 15 March 2023.

Additionally, no purchase order invoices will be paid after 17 March.

To assist with the quality of data being transferred into the new system please can Requisitioners notify Procurement regarding any POs, that are still open, but can be closed.

Remote input teams will be able to input invoices up to 12pm on 31 March 2023. Please ensure all holds are released by this time.

The New Oracle Fusion payment system is scheduled to be available from 3 April 2023.

If you are an existing iprocurement or accounts payable user, you will be contacted regarding training arrangements shortly.

If you wish to send communication out to regular suppliers a suggested form of words is included below;

“Due to the installation of a new integrated procurement and payments system there could be delays in invoice processing between 15 March 2023 and 3 April 2023.

To assist with speedy payment of any outstanding invoices please ensure that any invoices due are submitted along with any outstanding credit notes by 15 March 2023.”

If you have any queries, please email: Creditors@ValeofGlamorgan.gov.uk.

If you would like to know more about how Oracle Fusion could help you then please get in touch.

Email: fusion@valeofglamorgan.gov.uk