Oracle Fusion FAQ

Below are some answers to frequently asked questions about Oracle Fusion

• Will Fusion replace Timeware?
  No, Fusion will not replace Timeware; Annual Leave will be recorded on Fusion but Timeware can still be used for the time being to log hours worked at the discretion of managers.
• Will they have access to oracle, even though they are remote workers and do not have a Vale email address? 
  Yes, all staff will have access to Fusion even if they haven't got a Vale email address. The email address on file for ePay will be used for Fusion, although there maybe a few cases where no email address has been provided, and in those instances, staff will have to contact us for the accounts to be created.
•  Will annual leave be included on the team schedule for managers?
  Yes, all leave booked through Fusion will automatically be added to the Manager Team Schedule
• Can you amend your working hours on your calendar? 
  Work schedules are currently in development and will be defined by the Project Group, there will be no need to staff to amend these themselves.  If however, there are inconsistencies, please let us know so we can rectify this issue as soon as possible 
• Can Fusion be created as a desktop icon? 
  Yes, you can copy the url and create a Shortcut on the desktop 
• Could subtitles be available on the training?  

  Os oes angen capsiynau arnoch ar gyfer y fideos, gallwch wneud hyn yn awtomatig trwy Google Chrome trwy:
  
  1. Dewis Gosodiadau yn y Google Chrome Menu (cornel dde uchaf).
  2. Dewiswch Hygyrchedd yn y ddewislen ar y dde ac yna galluogi "capsiynau byw"Arhoswch am y ffeil iaith i'w lawrlwytho.
  3. Bydd capsiynau nawr yn dangos ar gyfer unrhyw fideo rydych chi'n ei wylio.

• Will there be an opportunity on Fusion to change the text colour and background colour for staff with learning needs such as dyslexia? 
  No, unfortunately there is very limited scope for user specific changes to text/colours 
• How will changes to personal information be approved? 
  These will be changed automatically by the system, no approval required 
• When will annual leave be going live in the system? 
  Annual leave will be going live in April 2023.  
• Will all annual leave be changing from April - March? 
  Yes, the system can’t support a birthday-to-birthday process, so all annual leave will be changing to April – March. 

• Can you view your payslip from your personal mobile phone?
  Yes, there are apps available on Google Play and the Apple store, so you can view your payslip or submit your expenses.  Full details, including QR codes will follow  
• Can payslips be viewed by Non-Vale Staff such as Big Fresh? 
  Yes, anyone who receives a payslip will have access to iDev training and Fusion 
• Will Fusion be able to roll forward to next year or hold purchased annual leave dates? 
  No, the system will not automatically include purchased leave, or any leave rolled forward, but the manager can manually input this information onto Fusion on behalf of employees 
• Can Fusion be used on any internet browser? 
  Yes, Fusion can be accessed on any internet browser. Corporate default is Microsoft Edge, and some users do like FireFox 
• Will ePay be de-commissioned from April? 
  No, ePay will be available for a considerable time to allow staff to go in and download historic payslips 
• Why are we asking for staff to update their personal / monitoring information? 
  We are required to submit monitoring information to Welsh Government annually, we are therefore, asking staff to go in and update the information where they see gaps, we will then have more accurate data available 
• Do Pool Car registration numbers need to be included as mandatory when claiming expenses? 
  No specific field for registration number, however, it would be helpful if you included your registration number in the description field 
• Do we still need exemption codes for mileage, do they need to be included when making the claim 
  Yes, exemptions codes are still required and should be checked by manager before approval 
• If Managers are submitting absences from staff, does that information then appear on the staff members records, to check the information is correct? 
  Yes - it will appear on your existing absences, and you can view the details
• Delegation on expenses/Iproc - will there be limits on who managers can delegate to? 
  Only appropriate Managers should be selected for delegation purposes. All entries are fully audited.

• Mae fy hawliad Milltiroedd cyn 7 Mawrth 2023 ac nid yw'r math o gostau sef Milltiroedd Achlysurol ar gael ar gyfer fy hawliad. 

  Sicrhewch fod y dyddiad hawlio milltiroedd wedi'i nodi fel 7 Mawrth a bod manylion y teithiau sy'n gysylltiedig â'r hawliad wedi’u cynnwys yn y disgrifiad neu atodiad yn ôl y gofyn.  Os oedd y milltiroedd yn gysylltiedig â chyfnod cyn Ionawr 2023, gofynnwch am gymeradwyaeth gan Archwilio Mewnol cyn ei gyflwyno.  

   

• Rwyf eisiau hawlio am gyfraniad at sbectol ac rwy'n cael neges i ddweud nad yw'r hawliad yn cyd-fynd â'r polisi. 

  Nodwch yr hawliad am gyfraniad sbectol gyda dyddiad hawlio o 21 Mawrth neu hwyrach i fod yn gymwys ar gyfer y gyfradd gyfrannu wedi'i diweddaru.

• Rwy'n derbyn gwall cyfrif costau pan fyddaf yn ceisio cyflwyno cais am gostau. 

  Cysylltwch â thîm Oracle Fusion i wirio bod cyfrif costau wedi'i sefydlu yn erbyn eich cofnod.

• Mae aelod o fy nhîm yn dymuno hawlio am gostau ac nid oes ganddo fynediad at ddyfais bersonol neu ddyfais Cyngor. 

  Cysylltwch â thîm Oracle Fusion i ofyn i’w fynediad i gostau gael ei ddirprwyo i chi fel y gallwch gyflwyno cais am gostau ar ei ran.
• Rwy'n derbyn nifer o hysbysiadau, sut gallaf ei reoli? 

  I reoli eich hysbysiadau yn effeithiol rydym yn awgrymu'r canlynol.

   

  Peidiwch â gweithredu unrhyw geisiadau o fewn yr hysbysiad E-bost ei hun, gan nad yw hyn yn cydymffurfio â'n Rheoliadau Ariannol.

   

  Yn hytrach, mewngofnodwch i Fusion a chliciwch ar eich Rhestr Cloch (cornel dde uchaf y dudalen) ac yna cliciwch 'Dewis'. 

   

  Bydd hyn yn dangos eich hysbysiadau i gyd.

   

  Bydd angen "Gweithredu" ar rai o'r rhain ac mae rhai yn "Er Gwybodaeth" yn unig.

   

  Yn y Blwch Chwilio sy'n agor rhowch "Action Required" neu “Angen Gweithredu” Bydd y canlyniadau hyn yn dangos unrhyw Gamau Gweithredu mae angen i chi eu cwblhau. 

  
  Gallwch hefyd chwilio am "FYI" (er gwybodaeth). Mae'r hysbysiadau hyn er gwybodaeth yn unig.

   

  Gallwch glirio'r hysbysiadau hyn o bryd i’w gilydd drwy ddefnyddio'r botwm 'Dismiss all'.