Minutes of a meeting held on 13th April, 2016.


Present:  Councillor C.J. Williams (Chairman); Councillor J. Drysdale (Vice-Chairman); Councillors A.G. Bennett, Mrs. C.L. Curtis, Mrs. V.M. Hartrey, R.P. Thomas and E. Williams.



Also present:  Mrs. G. Doyle and Mr. A. Raybould (Tenant Working Group).





These were received from Councillors Ms. R.F. Probert and Mrs. M.R. Wilkinson and Mr. G. Amos (Tenant Working Group).



993     MINUTES -


RECOMMENDED - T H A T the minutes of the meeting held on 9th March, 2016 be approved as a correct record.





No declarations were received.





Councillor R.F. Curtis, not a Member of the Committee, had submitted a ‘Request for Consideration’ which was considered at the meeting of Scrutiny Committee (Economy and Environment) on 8th March, 2016.


“Should the Vale of Glamorgan Council adopt a policy of “Integrated weed / pest control” as advocated by the Association of Public Service Excellence (APSE)?”.


“Many scientists and ecologists are coming to the view that the reliance upon chemical methods of weed control is unsustainable and recognises the growing evidence that points towards the increased use of herbicide and pesticide is damaging to the environment.


Traditionally, local government have chosen herbicides and pesticides to control weeds and insects, but ever since the publication in 1962 of Rachel Carson’s book, “Silent Spring”, people have become increasingly aware of the potential damaging effect of introducing chemicals into ecosystems.


More recently, there have been health concerns about the most commonly used weed killer in the world, glyphosate, when the well-respected International Agency for Research on Cancer (IARC) said that glyphosate probably could cause cancer in humans.


I am aware that affordability will be an issue particularly as the Council struggles to meet budgetary savings, but equally the Council has a legal and moral duty to reduce impacts which may cause adverse effects to both human health and the environment.


Please refer for evidence to APSE briefing 15-33 “The need for integrated weed control”.


I would like to invite a representative of Friends of the Earth Cymru and / or and representative from APSE (via video link) to give evidence on the policy.”


In presenting his request, Councillor Curtis also tabled information from a Royal Society for the Protection of Birds (RSPB) report entitled “Where have all the birds gone?” and information on chemical free pest control.  He commenced by advising that over 60% of the wildlife had been lost in the last 50 years and he urged the Council to enhance biodiversity and to make it an integral part of its decision-making process.  Councillor Curtis then took the opportunity to thank the officers for the report that had been produced for the Committee and to the Chairman for the opportunity afforded to him to present his request and the video evidence to be given by Mr. Wayne Priestley, APSE Principal Advisor, regarding an APSE briefing paper 15-33 “The need for integrated weed control”. 


Mr. Priestley then proceeded to provide via a video conferencing facility from his main office base in Manchester, his evidence to the Committee.  Mr. Priestley stated that APSE provided advice and assistance across the whole of the country and that his area of specialism was the environment and referred to concerns that had been raised in relation to the chemical glyphosate.  The need for different approaches to weed control had recently been heightened by a report which stated the most commonly used weed killer in the world, glyphosate, may cause cancer.  Accounting for over a third of all herbicide sales and most commonly used in the product Roundup, glyphosate had been classified as “probably carcinogenic to humans” in a report by the well-respected International Agency for Research on Cancer (IARC).  A copy of the APSE briefing 15-33 was contained within the agenda.  He stated that APSE shared the view that the reliance upon chemical methods of weed control was unsustainable and recognised the growing evidence that pointed towards the increased use of herbicide and pesticide was damaging to the environment.  Although APSE did equally recognise that in a time of austerity, introducing a new method of working which had the potential to cost more initially may be difficult to introduce by Local Authorities and other organisations.  However, with careful planning and implementation, long term savings and reduced negative impacts on human health and the environment could be achieved.  He was aware that more and more Local Authorities were looking at a variety of weed control methods to address the problems in their areas.  Integrated weed management (IWM) uses several techniques to control weeds, thereby reducing the chance that the weed species would adapt to the control techniques which was likely if only one technique was used and at the same reduce health and environmental impacts. 


Aware that it would be impossible to ban all chemical usage as there was a need for some, his view was that a more targeted approach was required.  Reducing the amount of chemicals and looking at providing less and more sustainable use of pesticides was imperative as no one knew the long term effects of glyphosate.  Mr. Priestley stated that there were a number of different methods of weed control, the most frequently used being physical control, biological control and chemical control.  Despite there being no legal requirement to use less pesticides, the UK had to comply with Sustainable Use and Water Framework Directives laid down by the EU.  The Government’s preferred approach was to persuade and encourage the adoption of an integrated approach so that the nation cuts its overall use of pesticides, the environment is preserved and the EU does not move to more stringent measures.  The guidance advised the adoption of a four stage approach: 

  • Planning
  • Determine appropriate treatment
  • Contract procurement and implementation
  • Review progress. 

There also had to be cultural control, it being noted that although weeds may not be aesthetically pleasing to the eye, they were not a danger.  It was also accepted that the key to the access of adopting integrated weed control programmes was obviously the availability of financial resources, which had already been widely adopted across Europe.  Of note was the need for all departments to talk to each other and for the plan to be integrated within all service departments for a co-ordinated plan to be adopted. In various places a red, green, amber management system had been adopted. It was however important that the Council considered public health and wellbeing aspects when considering a management plan. 


Mr. Priestley further advised that in Barcelona (Spain) a total ban on the use of glyphosate had been made, with the city looking to a more ecological approach with natural predators getting rid of the weeds on a natural basis.  It was also important to keep the public informed and to advise of the various methods that could be used.  Although aware that the European Union legislation would eventually drive Councils down the route of integrated weed monitoring plans, it was still a moral and ethical issue for Councils. Paragraph 5 of the APSE briefing document produced stated that APSE was aware that affordability would be an issue, particularly as Local Authorities struggled to meet budgetary savings, but equally Local Authorities had a legal and moral responsibility to reduce impacts which may cause adverse effects to human health and the environment.  Also of note was the fact that with developing technology and proven use across Europe, there was a potential in the medium to long term that the adoption of integrated weed control would produce savings with the reduced chemical use and ultimately would help improve and protect both human health and environmental assets. 


The Council’s Parks and Open Space Officer, Adam Sargent, subsequently then provided the Committee with a presentation in relation to the work currently being undertaken within the Department, and in referring to the report within the agenda, advised that the Council’s Parks and Grounds Maintenance Service presently used pesticides to a minimum, but certain situations did arise where pesticide use was the most appropriate option for weed control.  The Vale of Glamorgan Council managed its use of pesticides by following the Code of Practice for Using Plant Protection Products.  The Code reflected a number of laws and set out best practice as outlined below:


Food and Environmental Protection Act 1985

Control of Pesticides Regs. 1986 (as amended)

Health and Safety at Work Act (1974)

Control of Substances Hazardous to Health 2002

Personal Protective Equipment at Work Regs. (1992)

This Code reflects the following laws and sets out “Best Practice”:

Wildlife and Countryside Act 1981 (as amended).


The Code also provided clear guidance on training and certification, planning and preparation, working with pesticides, disposing of pesticide waste and record keeping.  The Vale had current and future pesticide objectives which were outlined as below: 

  • To stop the use of pesticides - wherever possible
  • To minimise / reduce use of pesticides
  • To use alternative methods - wherever possible
  • To continually assess methods. 

Members were informed that the Council did not herbicide spray any lawned open spaces neither did they herbicide spray sport pitch markings with the exception of fine turf and cricket outfields, and did not spray for pests (green fly / black fly). 


The Department was currently minimising or reducing the use of pesticides with the aim of utilising an integrated pest management system through legal controls, biological controls, cultural controls, mechanical and physical controls and chemical controls.  Staff were preparing wild flower flower areas and herbaceous borders.  With regard to the use of glyphosate, the Parks Department usage per annum for pesticides was around 150 litres approximately.  Of this, approximately 80 litres were glyphosate based.  Reference was made to the fact that the Vale of Glamorgan Council was approximately 33,500 hectares in size of which approximately 12% was farmed as arable land, which would equate to 4,020 hectares.  Using the same dose rate of three applications per year, for each litre used by Parks, 377 litres were used elsewhere and this did not take into account private use of around 55,000 households. 


Further work to minimise and reduce the use of pesticides was undertaken in the Highways Department with the use of the machinery Weed-IT, with a typical chemical reduction of 70% being made.  Alternative methods were used wherever possible, for example mulch shrub beds, improved field husbandry, use of the mechanical sweeper, mechanical methods and independent fine turf analysis.  In order to encourage best practice the Department monitored changes in legislation, attended events such as the Green Project, shared good practice and learning with other Welsh Local Authorities, ensured all staff were trained and competent, discussed with suppliers, read trade magazines and worked with the Amenity Forum. 


The Amenity Forum was formed as an independent body to bring together professional organisations with an involvement in the amenity horticultural sector.  It was an industry led project to reduce the environmental impact of pesticides and the Forum was fully recognised as the voice for the sector on matters relating to weeds, pests and disease control in the amenity sector.  45 organisations were direct members representing manufacturers, distributors, contractors, Local Authorities and a range of other bodies.  It promoted and encouraged proper and responsible use of pesticides and integrated methods for the control of pests, weeds and diseases. 


The Council also used the Green Dragon Standard Ethos which was based on the ISO14001 European Environmental Standard.  The Green Flag standard was also used. 


In conclusion the Parks Officer advised that both the Parks and Grounds Maintenance and Highways Sections believed the current approach to weed and pest control was effective, sustainable and caused minimum interference to the immediate eco systems.  There was however, an acknowledgement that cost was a factor in the present working practices but there were however no plans to change the current operating procedures, but both Departments reassured the Committee that they would continually monitor changes in legislation, biological control advances and would modify methods accordingly.  The Parks and Highways Sections were very aware of sustainability and climate change issues in relation to the use of pesticides.  The current corporate priority was to achieve a quality of the environment through the promotion and use of sustainable practices and by making the best use of current and future resources. 


Mr. Wayne Priestley, in response, commended the Authority and the Parks Officer on its current approach to weed and pest control, however he urged the Council to consider enhancing its ways further in order to reduce the use of glyphosate as much as it possibly could. 


In response, Councillor R.F. Curtis advised that he was reassured that the Council was adopting a type of integrated weed control system but was also of the opinion that education was key and that further raising of public awareness should be encouraged.  He took the opportunity to ask the Committee to consider requesting Cabinet to adopt the principle of integrated weed control and to also refer a copy of the report to the Scrutiny Committee (Housing and Public Protection) for its consideration.  The Cabinet Member for Visible Services and Leisure stated that there were a number of ways that the public could reduce the use of pesticides in managing their own gardens at home.  He too welcomed the work that was being undertaken by the Parks and Highways Departments in limiting the use of chemical products.


Members stated that they welcomed the report and congratulated the officer on the work currently being undertaken to date.  They considered that the presentation was most informative and provided the detail on the work that was being undertaken within the Highways and Parks Department in relation to reducing the use of pesticides throughout the Vale.  If it was possible to further reduce, this was something to be considered in the future and that further close working with both Departments should be maintained.  The general management that was ongoing was to be commended but that all opportunities to raise the profile further with regard to the use of glyphosate should be undertaken in order that the Council could be assured that all departments and the public were receiving the same message. 


The Chairman, in conclusion, thanked Mr. Priestly for his evidence advising that it was an area that the Committee could monitor on an annual basis.


Therefore, having fully considered the report, the evidence provided to the Committee and the discussion that had taken place at the meeting


Scrutiny Committee (Economy and Environment) had




(1)       T H A T the presentation and report be referred to the Community Liaison Committee and Scrutiny Committee (Housing and Public Protection).


(2)       T H A T a report be referred back to the Scrutiny Committee in 12 months’ time updating on any further progress, including details of any other options that could be considered as well as well as to raise awareness.


Members received a copy of an article published by The Barn Owl Trust entitled ‘How to Control Rats as Safely as Possible’ and the Council’s Parks and Open Space Officer, Adam Sargent advised that the Council had erected owl nests.  The key element to the removal of rats was the removal of access to food.


Members were afforded an opportunity to ask questions, whereupon Scrutiny Committee (Housing and Public Protection)


RECOMMENDED - T H A T the presentation be noted.


Reason for recommendation


Having regard to the contents of the presentation.





Committee received a report which sought endorsement of proposed Improvement Objectives for 2016/17. 


The Corporate Plan 2016-2020 was approved by Cabinet on 22nd February, 2016 and by Council on 2nd March, 2016 following extensive consultation with key stakeholders and partners.  The Plan set the Council’s priorities for the next four years as well as its vision, values and wellbeing objectives.  Work had been undertaken to ensure that these plans were aligned and reflected the priorities for the Vale of Glamorgan.  These objectives were also reflected in service plans for 2016/17. 


The proposed Improvement Objectives and associated actions for 2016/17 reflected the four wellbeing outcomes in the Corporate Plan, ensuring that the Council was focussing on the areas in need of the most improvement. 


The annual Corporate Self-Assessment, had also informed Improvement Objectives for the same period along with the Council’s Risk Register, consultation on the Corporate Plan priorities for 2016-20, current regulatory assessments and progress re existing Improvement Objectives for 2015/16.


Five Improvement Objectives were proposed for 2016/17 as follows: 

  • Objective 1 (Reducing Poverty and Social Exclusion)
  • Objective 2 (Promoting Regeneration, Informing Growth and Employment)
  • Objective 3 (Raising Overall Standards of Achievement)
  • Objective 4 (Encouraging and Promoting Active and Healthy Lifestyles)
  • Objective 5 (Deliver the Council’s Transformational Programme, ‘Reshaping Services’ to Meet the Future Needs of Citizens of the Vale of Glamorgan, Within the Context of Unprecedented Financial Challenges). 

The five Objectives comprised: 

  • Proposals for two new objectives which related to Objective 1 (Reducing Poverty and Social Exclusion) and Objective 4 (Encouraging and Promoting Active and Healthy Lifestyles).
  • Two amendments to existing objectives were proposed which related to Objective 2 (Promoting Regeneration, Economic Growth and Employment) and Objective 3 (Raising Overall Standards of Achievement).  Extending the area of focus for the Council in 2016/17 brought these in line with the broader objectives outlined in the Corporate Plan 2016-20.
  • It was also proposed that one current objective be carried forward into 2016/17 to reflect the continued focus on Reshaping Services to meet future needs of all Vale citizens (Objective 5). 

None of the objectives applied specifically to this Committee although the work of the Committee contributed towards Objectives 1, 2, 4 and 5. 


Appendix 1 to the report outlined the proposed objectives for 2016/17 and provided a rationale for each Objective. 


It was a requirement that the Improvement Objectives and the proposed Objectives be published on the Council’s Website from March 2016, inviting comments from the public.  Scrutiny Committees were also consulted as would the other key stakeholders including the Local Service Board, Town and Community Councils, voluntary sector organisations and local businesses.  Proposals would be made to Cabinet based on the findings from the consultation. 


Challenging targets had been set against all measures for improvement reflecting the Council’s commitment to continuously improve the services it provides to citizens of the Vale.  At the same time, the Council was also mindful of significant financial and service demand pressures over the coming year and key targets and milestones for proposed Improvement Objectives had been set within this context.  This meant that in some areas for example, it would be an achievement to maintain existing levels of service performance whilst absorbing reductions in funding, managing increasing service demand or both.  Such issues would be taken into account during internal challenge of proposed Improvement Objectives and targets.


Improvement Objectives would be revised to reflect relevant Cabinet amendments and would be considered by Council on 27th April, 2016.


Having considered the contents of the report and the Improvement Objectives 2016/17, the general consensus was expressed that Committee found the outcomes to be good.  Concern was expressed however, that the intended outcomes and the planned actions were inadequate and bore no resemblance to each other.


The outcomes, actions and measures were in separate lists that were not linked.  It was felt that each action must have the relevant actions linked to it, and the progress measures should be specifically linked to the outcome or the action that they measure.


A Member expressed the view that nothing could be done until baselines had been established.  Furthermore, the information contained in the Improvement Plan had left the Councillor baffled - it was important that the information be concise and clear.


Having considered the report it was


RECOMMENDED - T H A T the proposed Improvement Objectives for 2016/17 be endorsed and that Cabinet be informed of the view of the Committee that each Improvement Objective must be linked to its outcomes and actions.


Reason for recommendation


To ensure the Council identified key annual improvement priorities for 2016/17 in line with requirements of the Local Government (Wales) Measure 2009.





Committee were requested to consider the Environment and Housing, Shared Regulatory Services Service Plans 2016-20.


Prior to consideration of the report, the following note was circulated for the consideration of the Committee:


Please note that as a result of feedback from the Leader, Managing Director and Head of Human Resources, all Service Plans (2016-20) will now include some additional actions and information as follows:



Align   the workforce plan to the Reshaping Services strategy ensuring staff have the   necessary skills and training to adapt to the changes in how services are   planned and delivered.

  •   Review and strengthen the performance management and   support arrangements in relation to sickness absence within the service.
  •   Deliver our key workforce development priorities for   the coming year as outlined in Appendix B.


This action will be added to the final version of the Shared Regulatory Services Service Plan at page 6 and included as specific action at Appendix B of the Service Plan at page 17.






Outcome & Key   Milestones

KPI (where   relevant)

Officer responsible

Start Date

Finish Date

Resources Required



Continue   to respond to budget savings targets as required.

Year   on year savings targets for 2016/17 achieved.


Miles   Punter

1st   April 2016

31st   March 2017

Within   the context of existing savings


This action will be added to the final version of the Shared Regulatory Services Service Plan.


Service Plans for 2016-20 specifically identified how each Head of Service would contribute towards achievement of Corporate Plan Wellbeing Outcomes by asking two questions: 

  • ‘Which wellbeing objectives does the service contribute to and what actions will we be taking this year to achieve these?’
  • ‘How will we manage our resources to achieve these actions and support our service?’ 

Informed by the Self-Assessment, the Service Plans also comprised a brief overview of the issues facing the service against each of the Corporate Health perspectives (risk, customer focus, resources-workforce, finance, assets, ICT).


The Council was currently consulting widely on proposed Improvement Objectives for 2016/17 and these would be reflected within relevant Service Plans once approved by Council in April 2016.  The proposed Improvement Objectives and associated actions for 2016/17 reflected the four wellbeing outcomes in the Corporate Plan, ensuring that the Council was focussing on the areas in need of the most improvement. 


Appendix 1 to the report contained the Service Plan for the Shared Regulatory Service.  Key areas of note within the Service Plan were: 

  • Section 1 - Introduction: Set the context for the Service Plan and provided an overview of the service area, the purpose of the Plan and the key service considerations which had informed the development of the Plan.
  • Section 2 - Our Priorities for 2016-20: Outlines the specific actions that the service would be taking during 2016/17 to contribute towards the corporate wellbeing objectives and outcomes.  It also identified the key enabling actions the service would be taking to support its achievement of the wellbeing outcomes for example through reshaping of its services.
  • Section 3 - How we work and the resources: Describes how the service will use its resources to deliver its priorities in the Service Plan and outlined key workforce development priorities, significant ICT projects, required budget savings and areas of focus in relation to assets, procurement and major capital projects.  This section also identified how the service would engage with stakeholders and work in partnership/collaboration to achieve its priorities and incorporates a service risk evaluation.
  • Appendices A and B within the Service Plan contained the Service Improvement Action Plan for 2016/17.  This identified planned service actions, intended outcomes and key milestones, relevant performance measures to demonstrate progress, responsible officer, timescales for completion and the anticipated resource requirements of planned actions.
  • The revised Service Plan format, which took on board comments and feedback received by the Policy and Performance Team in the past, was intended to be easier to complete and would facilitate clearer links with Team Plans.  It was recognised, however, that the format would continue to evolve over the next few years as the new performance management arrangements were beddedin. 

In considering Action Ref IS012 ‘Extend the Rapid Response System to protect vulnerable people from the activities of rogue traders’, Members enquired if the availability of this service would be publicised. 


The Head of the Shared Regulatory Services advised that press releases would be issued and awareness raising would take place with carers. 


Members suggested that awareness sessions be also held with: 

  • Neighbourhood Watch organisations
  • the Voluntary Sector Joint Liaison Committee
  • the Community Liaison Committee. 

Members were advised that, whilst a Service Plan for the Shared Regulatory Service as a whole had been produced, the production of a Service Plan for the Vale of Glamorgan area was a useful tool that fed into the Vale of Glamorgan Council’s Corporate Plan.  Members did express concern about the potential duplication of the Plans and the potential to reduce costs.


Having considered the contents of the report, it was




(1)       T H A T the Shared Regulatory Services Service Plan 2016/20 be endorsed.


(2)       T H A T the Service Plan be forwarded to Cabinet for their consideration.


(3)       T H A T consideration be given to awareness raising presentations to take place at the Voluntary Sector Joint Liaison Committee and the Community Liaison Committee regarding the Action ‘Extend the Rapid Response system to protect vulnerable people from the activities of rogue traders’.


Reasons for recommendations


(1&2)  To confirm the Service Plan as the primary document against which performance for the Shared Regulatory Services would be measured and to allow Cabinet to consider the views of the Committee, ensuring that the approved Service Plan appropriately reflects improvement priorities.


(3)       To increase the level of awareness of the availability of the Rapid Response System to protect vulnerable people from the activities of rogue traders.





Committee was advised of the progress in relation to the Scrutiny Committee recommendations that had been made for the following periods: 

  • municipal year April 2011 - March 2012
  • municipal year April 2012 - March 2013
  • municipal year April 2014 - March 2015
  • 4th Quarter January - March 2016. 

A number of the recommendations contained in the appendices had been outstanding for some time, and a review had been undertaken to determine whether they were still relevant.

As a result of the review, the following were proposed: 

  • March 2012, Minute No. 986 - delete in view of the time that lapsed since the recommendation was made
  • July 2012, Minute No. 177 - it was proposed that in view of the revised DFG Policies, this minute be deleted.
  • July 2012, Minute No. 179 - the revised Homelessness Strategy would be brought before Committee when it was available, so it was proposed that this outstanding item be deleted.
  • September 2014, Minute No. 367 - it was proposed that this outstanding item be included within the Forward Work Programme
  • February 2015, Minute No. 843 - it was proposed that this outstanding item be included within the Forward Work Programme. 



(1)       T H A T the progress in relation to the Scrutiny Committee’s recommendations be noted and that the following recommendations be agreed as completed/deleted:


14 March 2012

Min. No. 986 -   Tenant Participation Strategy 2012/15 (REF) - Recommended

(2)   That the Head of Housing Services liaise   with the Tenants’ Panel regarding areas to be identified where mutually   agreed control could be agreed.

Strategy   title to be revised to reflect new approach to engagement.  Development day to be held with tenants on   18th April 2014.  Community   investment objectives to be key to revised approach.


18 July 2012

Min. No. 177 -   Review of Disabled Facilities Grant Service Improvements (REF) – Recommended

That   the review of Disabled Facilities Grant Service Improvements be noted and   that the Operational Manager for Public Housing investigate the feasibility   of utilising tenants to undertake DFG assessments in Council owned   properties.

This   piece of work has been changed to coincide with the new Tenant Engagement   Strategy.  A report was submitted to   Scrutiny in October and an update is due in early 2013, giving timescales.

The   draft Strategy is now the subject of a review which includes further   consultation with all relevant stakeholders.


Delayed   pending Government and Tenant Panel review. To be considered as part of the   discussions with tenants over the future role of the working groups and   service improvement.


Min. No. 179 -   Consultation on Proposed Homelessness Prevention Strategy 2012 – 2017 (VSH) – Recommended

(2)   That a further report be submitted to this   Scrutiny Committee on conclusion of the consultation exercise for further   views to be obtained prior to the final Strategy and Action Plan being approved   by Cabinet.

Action   plan for homelessness service produced by Andy Gale – Welsh Government   Advisor.  Members’ information event   held in September 2013.  Team currently   working on feasibility study to delivery key elements of the Housing Bill by   April 2015.


Housing   (Wales) Act and Provisions for Homelessness in force 27th April   2015.  There is a requirement for the   Local Authority to development a new Homelessness Strategy by 2018.  We are awaiting further detailed guidance   from Welsh Government in relation to the preparation of the Strategy.


6 January 2016

Min. No. 733 –   Presentation – Housing Management Function – Recommended

(2)   That a future meeting of the Committee   receive a report on the effectiveness of tenant involvement and that this be   added to the Committee’s Forward Work Programme.

Added   to work programme schedule.


Min. No. 734 –   Draft Corporate Plan 2016-20 (REF) and Performance Management Framework (REF)   –   Recommended

Draft Corporate   Plan 2016-20

(1)   That Cabinet be informed of the views of   the Scrutiny Committee (Housing and Public Protection) as expressed above.

Referred   to Scrutiny Committee (Corporate Resources) on 9th February 2016   and then referred to Cabinet on 22nd February 2016 and Council on   2nd March 2016.

On   9th February, 2016 Scrutiny Committee (Corporate Resources) noted   the changes to the Plan.

(Min.   No. 832 refers)

Cabinet, on 22nd   February 2016 Resolved - that the changes to the Corporate Plan 2016-20 be   noted and, following any further required amendments, the Plan be submitted   to Council for consideration on 2 March, 2016.

(Min.   No. C3084 refers)

Council, on 2nd   March 2016, Resolved – that the proposals of the Cabinet, as set out in   Cabinet Minute No. C3084, 22nd February, 2016, be approved   and the Corporate Plan 2016-20 approved accordingly.

(Min.   No. 886 refers)


Performance   Management Framework

That   Cabinet be advised of the views of this Scrutiny Committee as outlined above.

Referred   to Scrutiny Committee (Corporate Resources) on 9th February 2016   and then referred to Cabinet on 22nd February 2016 and Council on   2nd March 2016.

Cabinet, on 22nd   February, 2016 Resolved

(1)   That the   proposals for changes to the Council’s Performance Management Framework as   described in the report be approved.

(2)   That the   proposed review of the Council's Scrutiny Committees' names and terms of   reference be agreed and the matter be referred for further consideration by   the proposed working group as set out in resolution 5 below.

(3)   That the report   be referred to the Democratic Services Committee for consideration.

(4)   That subject to   resolutions 1-3 above, the proposal to establish a working group of Elected   Members and Officers to develop further the arrangements that would support   the revised Performance Management Framework, including consideration of the   review of the Council's Scrutiny Committees, be approved.

(5)   That a further report be brought to   Cabinet following conclusion of the review by the working group on matters   relating to the naming and terms of reference of the Council's Scrutiny   Committees.

(Min.   No. C3085 refers)

Council, on 2nd   March 2016, Resolved – that the proposals of the Cabinet, as set out in   Cabinet Minute No. C3084, 22nd February, 2016, be approved   and the Corporate Plan 2016-20 approved accordingly.

(Min.   No. 886 refers)


Min. No. 735 –   Revenue and Capital Monitoring for the Period 1st April to 30th November,   2015 (DEH) –   Recommended

(2)   That a report be brought before a future   meeting of the Committee identifying the employment status of former Vale of   Glamorgan Regulatory Services staff.

Added   to work programme schedule.


Min. No.736 – 3rd   Quarter Scrutiny Decision Tracking of Recommendations and Work Programme   Schedule 2015/16 (MD) – Recommended

(2)   That an item be included within the   Forward Work Programme about the level of service being provided by the Joint   CCTV Service.

Added   to work programme schedule.


(3)   That the updated Work Programme schedule   be uploaded to the Council’s website.

Work   programme schedule updated and uploaded to the Council’s website on 27th January   2016.


9 March 2016

Min. No. 929 –   Youth Offending Service: 6 Month Performance Report for the Period April 2015   to September 2015 (DSS) – Recommended 

(2)   That the Ministry of Justice be informed   of the Committee’s concern at the year on year reduction expected of the   service and that the contents of the letter be approved by the Chairman and   Vice-Chairman of the Committee.

Letter   sent.



(2)       T H A T the following items be included within the Forward Work Programme:


  • The Council’s Revenue and Benefits Manager be invited to attend a meeting of the Committee re Housing (Wales) Bill (Minute No. 367, 10th September, 2014)
  • The Head of Adult Services/Locality Manager be invited to address a future meeting of the Committee regarding the Supporting People Local Commissioning Plan 2015/2018 (Minute No. 843, 4th February, 2015).


Reason for recommendations


(1&2)  To maintain effective tracking of the Scrutiny Committee’s recommendations.