Oracle Fusion: Recording Annual Leave

Oracle Fusion is now live!

With the launch of Oracle Fusion, we have new functionality that allows council staff to use Oracle Fusion to manage annual leave.

From April 2023, leave requests can be made from both corporate devices (e.g. work laptops) or via the app on your personal device.

Fusion displays your leave balance in an easy to view format, making the ability to request or view remaining leave balances a simple task.

Managers can now view leave requests across their entire team via the handy calendar view, making it easy to review the team planner when approving leave.

As an employee you can…

Book your Annual Leave via Oracle Fusion using a personal device.
Check your Annual Leave entitlement using a personal device.
Removes the need to use paper heavy processes or spreadsheets.
Annual leave balances are displayed in total hour format, making it easier for part time staff to see their leave entitlement in real time

As a manager you can…

Use Fusion’s calendar function to see a single snapshot of your team’s leave.
Calculate the Annual Leave entitlement automatically via the system, so no requirement for HR or Manager intervention.
Part time Employee leave is automatically calculated.
Casual employee leave will be automatically calculated to ensure bank holidays are taken into account.
Approval requests appear as notifications, ensuring that are aware of requests in real time.
Add carry forward leave and purchased leave following the simple training video

Want to know how to use Oracle Fusion? Click the links below to access the Fusion Annual Leave training

Course: Oracle Fusion - Employee Self Service (learningpool.com)

Course: Oracle Fusion - Manager Self Service (learningpool.com)

For more information, make sure to check out the Oracle Fusion Hub on Staffnet+ or contact your Fusion Champion.

Frequent Asked Questions

Logging on to Fusion

Q. How do I access Fusion to view my balance/submit a leave request on my work pc/laptop?

A. To access Oracle Fusion from your work pc/laptop, you will be able to log in to Fusion using single sign on and will not be prompted for a password. Simply select the “Company Single Sign-On” button to access the site.

Select the “Time and Absences” tile and then select “Add Absence” to view your current balance and to submit a new absence request.

Q. How do I access Fusion to view my balance/submit a leave request on my personal device?

A. To access Oracle Fusion from your personal mobile phone/tablet, download the Oracle HCM app from the Play Store (Android) or the App Store (Apple)

How to Download the Fusion HCM App (NEEDS HOSTING).

Use the login details provided in your “Welcome to Fusion” email. You can use the same app to view your pay information.

Leave Balances and Leave Carried Over

Q. I currently use Timeware to record my annual leave. Will my annual leave entitlement be automatically updated in Fusion?

A. All annual leave entitlement will automatically be updated in Fusion if your manager has submitted your correct working pattern to the Lifecycle team. Any updates regarding working patterns should be submitted to fusion@valeofglamorgan.gov.uk.

See the guide below to calculating Annual leave entitlement

Calculating Annual Leave

Annual Leave Entitlement – April 2023 Update

Q. I am carrying over leave from the previous financial year. Will my carryover leave balance be automatically updated on the system?

A. Any agreed leave to be carried over needs to be converted into hours and added by your Manager. Managers should check Timeware to confirm leave balances.

See the video for an explanation of how to update leave balances via Manager Self Service.

Adding Annual Leave for Staff

Previously submitted requests

Q. I have previously submitted (and received approval for) leave requests via Timeware. Do I need to resubmit these requests?

Q. All requests must be resubmitted on Fusion.

Birthday to Birthday Annual Leave

Q. My Annual Leave is calculated Birthday to Birthday? Can I use Fusion to request Leave?

A. Only staff that calculate their Annual Leave based on the financial year (April-March) can currently use the system to request leave. Changes will be made over the coming months to enable staff that calculate their leave “Birthday to Birthday” to use the system. We will inform all staff when this change has been made.

Training

Q. Where can I access training regarding Absence booking?

A. All training regarding using Oracle Fusion can be found via the Oracle Fusion Information Hub on Staffnet and the Idev Learning Site.

Oracle Fusion Information Hub (valeofglamorgan.gov.uk)

https://vog.learningpool.com/login/index.php